1. PURPOSE OF THIS NOTICE

This notice describes how and why Marinecore Engineering Solutions Ltd (“MES”, “we”, “our”,and “us”) collect and use personal data and provides information about individuals’ rights in accordance with data protection legislation. It applies to personal data provided to us, both by individuals themselves or by others. Personal data is any information relating to an identified or identifiable living person.

‘Data protection legislation’ means all applicable privacy and data protection legislation and regulations including:

  before 25 May 2018, the Data protection Act 1998; and

  from 25 May 2018 onwards, the GDPR, and any applicable national laws, regulations and secondary legislation in the UK relating to the    processing of personal data and the privacy of electronic communications, as amended, replaced or updated from time to time;

  Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

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Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

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2. ABOUT US

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Marinecore Engineering Solutions Ltd is a consultancy service company for oil majors, specializing in testing, logistics, maintenance. We are registered in England and Wales as a limited company under number: 15986067 and our registered office is at 137, Richmond Road, Solihull, England, B92 7RZ.

For the purpose of the Data Protection Legislation and this notice, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about individuals. We are required under the Data Protection Legislation to notify you of the information contained in this privacy notice.

We have appointed a person with the responsibility for data protection compliance within the firm and is our Data Protection Point of Contact for assisting with enquiries in relation to this privacy notice or our treatment of your personal data. Should you wish to contact our Data Protection Point of Contact you can do so using the contact details noted at paragraph 12 (Contact Us), below.

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3. SPECIFIC PROVISIONS

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In specific situations, other provisions apply or supplement this Privacy Notification:

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A.   When applying for a job with Marinecore Engineering Solutions Ltd only the Privacy notification for Recruitment applies.

B.   When using our websites, the Policy on Cookies supplements the Privacy Notification.

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4   HOW WE MAY COLLECT YOUR PERSONAL DATA

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To find out more about please go to the sections of this statement that are relevant to you.

 

Corporate clients (and individuals associated with our corporate clients) and Personal clients

 

We will only collect personal data necessary for agreed purposes and we ask our clients to only share personal data where it is strictly needed for those purposes.

Where we process personal data, we ask our clients to provide the necessary information to the data subjects regarding its use.

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We obtain personal data for example, when:

 

• you request a proposal from us in respect of the services we provide;

 

• we obtain relevant information from third parties from the routine checks conducted before we accept you as a client

 

• you engage us to provide our professional services and also during the provision of those services;

 

• you contact us by email, telephone, post, portal or social media (for example when you have a query about our services); or

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Suppliers

 

We collect and process personal data about our suppliers in order to manage the relationship, contract, to receive services from our suppliers and, where relevant, to provide professional services to our clients

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Business Contacts

 

We process personal data about contacts (existing and potential clients and individual associates to them). This may include name, employer name, contact title, phone, email and other business contact details. We may collect personal data about a contact when the contact contacts us by email, telephone, post, portal or social media (for example when you have a query about our services or on behalf of a client);

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Job Applicants

 

As part of any recruitment process, we collect and processes personal data relating to job applicants.

We may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.

We may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. We will only seek information from third parties once a job offer has been made and we will inform you that we are doing so.

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5.    THE KIND OF PERSONAL DATA WE HOLD

We process many categories of personal data, including as appropriate for the services we are providing

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Corporate clients (and individuals associated with our corporate clients)

 

The personal data we hold may include the following:

 

• Business contact information  such as title, position, full name, contact details(including address, email address etc), contact details history.

 

• Records of your contact with us including meeting notes, telephone messages, letters, emails, portal information exchange and social media

 

• details of any services received from us;

 

• our correspondence and communications with you;

 

• information about any complaints and enquiries you make to us;

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Suppliers (including individuals associated with our suppliers)

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Where a supplier is helping us to deliver professional services to our clients, we process personal data about individuals involved in providing the services in order to administer and manage our relationship with the supplier and the relevant individuals and to provide such services to our clients

 

The personal data we hold may include the following:

 

• names and contact details of the supplier and the relevant individuals

• details of the contract we have with the supplier in relation to the provision, or the proposed provision, of services;

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Job Applications

 We collect a range of information about you. This includes your name, address and contact details, including email address and telephone number; details of your qualifications, skills, experience and employment history; information about your current level of remuneration, including benefit entitlements; whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process; and information about your entitlement to work in the UK.

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6. HOW WE USE PERSONAL DATA WE HOLD

 

We may process personal data for purposes necessary for the performance of our professional services contract with our clients and to comply with our legal obligations. This may include processing personal data of an employee, subcontractor, supplier or customer of our clients or an associate of our clients.

 

We may process personal data for the purposes of our own legitimate interests provided that those interests do not override any of our clients (and individuals associated with our clients) own interests, rights and freedoms which require the protection of personal data. This includes processing for marketing, business development, and management purposes.

 

We may process personal data for certain additional purposes with consent, and in these limited circumstances where an individual data subject consent is required for the processing of personal data, then the individual data subject has the right to withdraw consent to processing for such specific purposes.

 

Please note that we may process personal data for more than one lawful basis depending on the specific purpose for which we are using personal data.

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Situations in which we will use personal data

We may use personal data in order to:

 

a. carry out our obligations arising from any agreements entered into between our clients and us (which will most usually be for the provision of our services)

 

b. carry out our obligations arising from any agreements entered into between our clients and us (which will most usually be for the provision of our services) where you may be a subcontractor, supplier or customer of our client;

 

c. provide information related to our services and our events and activities that are requested from us or which we feel may be of interest provided you have consented to be contacted for such purposes;

 

d. seek thoughts and opinions on the services we provide; and

 

e. notify about any changes to our services.

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In some circumstances we may anonymise or pseudonymise the personal data so that it can no longer be associated to an individual, in which case we may use it without further notice to you.

 

If an individual refuses to provide us with certain information when requested, we may not be able to perform the contract we have entered into with the client. Alternatively, we may be unable to comply with our legal or regulatory obligations.

 

We may also process personal data without the individuals knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.

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Data retention

We will only retain personal data for as long as is necessary to fulfil the purposes for which it is collected.

 

When assessing what retention period is appropriate for your personal data, we take into consideration:

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1. the requirements of our business and the services provided;

 

2. any statutory or legal obligations;

 

3. the purposes for which we originally collected the personal data;

 

4. the lawful grounds on which we based our processing;

 

5. the types of personal data we have collected;

 

6. the amount and categories of your personal data; and

 

7. whether the purpose of the processing could reasonably be fulfilled by other means.

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CONSULTANTS TO MARINECORE ENGINEERING SOLUTIONS LTD:

If you are a consultant to Marinecore Engineering Solutions Ltd , we use personal data about you in order to fulfil the agreement between the parties, e.g., the administration of the agreement, payment and services etc., where we use:

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• Business contact information (e.g., name, address, email, and phone number)

 

• Professional CV and job title

 

• Date of birth and other personal information as relevant

 

• Banking Information

 

• Information relating to the consultancy tasks

 

• We will  also, as per relevant laws, required to document the personal data in financial transactions when fulfilling our agreement, e.g., when paying for delivery of consultancy services etc.

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Job Application

 

If your application is unsuccessful, the organisation may keep your personal data on file in case there are future employment opportunities for which you may be suited. The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

 

 

Change of purpose

Where we need to use personal data for another reason, other than for the purpose for which we collected it, we will only use personal data where that reason is compatible with the original purpose.

 

Should it be necessary to use personal data for a new purpose, we will notify the individual and communicate the legal basis which allows us to do so before starting any new processing.

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7.DATA SHARING

We may also share data with third parties such as business partners, suppliers, vendors, consultants, agencies, customers, consumers, governmental bodies, courts, and IT hosting, supply, and service providers that we utilise for our group’s IT environment ("Third Parties"). We only share Personal Data where it is relevant and necessary to perform the activities described in this Privacy Notification. This includes, for example, fulfilling your order, processing your payment details, or providing support services.

We may share personal data with other third parties, for example in the context of the possible sale or restructuring of the business. In this event we will take appropriate measures to ensure that the security of the client personal data continues to be ensured in accordance with data protection legislation. If a change happens to the business, then the new owners may use our client data in the same way as set out in these terms.

 

We may also need to share personal data with a regulator or to otherwise comply with the law.

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8.TRANSFERRING PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA)

We may from time to time transfer the personal data we collect about you outside of the EEA. Please be aware that the data protection laws and regulations that apply to your personal data in other countries may differ from the laws in the EU. We will use appropriate legal mechanisms and other safeguards to protect your personal data. For example, we may transfer personal data in accordance with standard contractual clauses approved by the European Commission, which impose data protection obligations on the parties to the transfer.

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9.DATA SECURITY

We have put in place commercially reasonable and appropriate security measures to prevent personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to personal data to those employees, agents, contractors ,consultants and other third parties who have a business need to know. They will only process personal data on our instructions and they are subject to a duty of confidentiality.

 

We have put in place procedures to deal with any suspected data security breach and will notify the individual and any applicable regulator of a suspected breach where we are legally required to do so.

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10.RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

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Business and Individuals’ duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.

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You are entitled, under the circumstances and conditions, and subject to the exceptions set out in applicable law, to:

 

• Request Access to Your Personal Data: You have the right to ask for information about or access to your personal data. Some exemptions apply, which means you may not always receive all the data we use.

 

• Request Rectification of Your Personal Data: This right allows you to have your personal data corrected if it is inaccurate or incomplete.

 

 

• Object to the Use of Your Personal Data: This right allows you to request that we no longer use your personal data. However, this only applies in certain circumstances, and we may not need to stop using it if we can provide legitimate reasons to continue.

 

• Request the Erasure of Your Personal Data: This right allows you to request the deletion of your personal data in certain circumstances.

 

 

• Request Restriction of the Use of Your Personal Data: This right allows you to request that we only use your personal data in limited circumstances, including with your consent.

 

• Request Portability of Your Personal Data: This right allows you to receive a copy (in a structured, commonly used, and machine-readable format) of the personal data you have provided to us, or request us to transmit such personal data to another data controller.

 

 

• Withdraw Your Consent: You can withdraw your consent at any time by opting out in the email or by contacting us. This will not affect our right to use personal data obtained before the withdrawal of your consent, or our right to continue certain uses based on other legal bases besides your consent.

• File a Complaint: You can always lodge a complaint with a data protection authority, such as the Information Commissioner's Office (ICO).

 

Please note that certain personal data may be exempt from the above-mentioned rights pursuant to applicable data privacy laws or other regulations.

 

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

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11.RIGHT TO WITHDRAW CONSENT

In the limited circumstances where an individual may have provided consent to the collection, processing and transfer of their personal data for a specific purpose (for example, in relation to direct marketing that they have indicated you would like to receive from us), they have a right to withdraw consent for that specific processing at any time. To withdraw your consent, please email our data protection point of contact finance@marincoreengineeringsolutions.com

 

Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

 

12.CHANGES TO THIS NOTICE

Any changes we may make to our privacy notice in the future will be updated on our website at www.marinecoreengineeringsolutions.com

 

This privacy notice was last updated 5th December 2024.

 

13.CONTACT US

If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email our Data Protection Point of Contact at finance@marincoreengineeringsolutions.com or telephone 0122 392 6826.

 

You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:

 

Information Commissioner's Office Wycliffe House

Water Lane Wilmslow Cheshire SK9 5AF

 

Telephone - 0303 123 1113 (local rate) Website - https://ico.org.uk/concerns

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